docspawn docspawn
Book a demo
For billing admins

From delivery slips to invoices, without the pile

Upload your own delivery notes and invoice templates. Drivers fill links instead of pads, recipients sign at the drop, and month-end runs from a filterable library instead of a rubber-banded stack.

A billing administrator at a desk covered in stacks of paper delivery slips while a colleague beside her shows her something on a phone

How billing paperwork breaks, today.

“

Every afternoon the drivers drop a rubber-banded stack of slips on my desk.

“

I retype every line from the paper into the invoicing system.

“

A client disputes a line and the slip is coffee-stained or lost.

Your documents, not our templates.

docspawn starts from your own PDF and keeps it pixel-accurate. These are the four that get the invoices out.

Delivery note and work docket
Start here
Filled by the driver from a link, signed by the recipient at the drop, and in your library the moment it is done. Typed fields, not handwriting in the rain. Nothing to decipher, nothing to retype.
Weighbridge and job tickets
The ticket is generated as your branded PDF at the scale and arrives already attached to its job. The stapler retires with the carbon pad.
Invoice documents in bulk
Your invoice layout, filled from your spreadsheet. Generate the month's batch in one run and send them, each one pixel-accurate on your own template.
Statements and reminders
Month-end statements and payment reminders from the same spreadsheet, in one run, on your letterhead.

One month-end, zero retyping.

1
Upload your templates once.
The delivery note, the docket, the invoice layout. AI detects the fields on each. Everything stays pixel-accurate.
2
The slips arrive themselves.
Drivers fill a link instead of a pad. The recipient signs at the drop, and the finished note lands in your library, readable and complete, attached to its job.
3
Billing runs from the library, not the pile.
Filter the week's notes by client. Generate the invoice batch from your spreadsheet in one run. Nothing waits on paper coming back.

The pile stops arriving.

Today the paperwork becomes money only after someone deciphers it, retypes it, and hopes nothing got lost between the cab and the desk. When the slip is digital from the moment it is filled, there is nothing to decipher, nothing to retype, and nothing to lose. Nothing goes unbilled on your watch, and the watch is a saved view.

Features, in billing terms

Readable, complete, on time
Fields are typed, ticked, photographed or dictated. A slip that was never handwritten never needs deciphering.
Signed proof, attached
Recipients sign on their own phone at the drop. Every document keeps an audit trail of who filled what, and when.
A library, not a pile
Filter by client, driver or day. Saved views, versions, and an audit trail.
Invoice batches from spreadsheets
Generate many documents from a spreadsheet in one run. The month-end batch is one run, not one week.
Missing paperwork, collected by link
Public links let drivers and subcontractors upload PDFs straight into your library. The missing ticket gets uploaded, not chased.
Your exact templates
Your delivery note, your invoice layout. AI detects the fields and the output stays pixel-accurate.

Frequently asked questions

Does docspawn replace our invoicing or accounting software?

No. Your accounting system stays. docspawn owns the document side: the slips arrive digital and signed, and document batches generate from your spreadsheets, so what reaches your system is complete and readable.

Do the drivers need an app?

No. They open a link on any phone. Fields go in by thumb, by photo, or by voice.

What about paper that still comes in?

Anyone can upload PDFs into your library through a public link, so a scanned slip has a home next to the digital ones. Nothing lives only on paper.

What do we show when a client disputes a line?

The signed delivery note, dated and versioned, with an audit trail of who filled what, and when. One filter, not an archive dig.

Nothing goes unbilled on your watch.

Upload the delivery note and invoice templates you already use. Every document after that takes seconds.

Upload your form

Also on docspawn: HVAC, Field operations, Car rental, Fleet paperwork, Google Forms